e-Factura and Your Billing Server: Why It Should Run 24/7

Short answer: In 2026, invoices issued by companies in Romania are submitted through ANAF's RO e-Factura system, and the submission deadline is 5 working days from issue. If your invoicing software runs on an office computer, submission depends on that computer: it has to be switched on, have internet access and not break down. A cloud server, running non-stop and with backup, removes this risk.

What e-Factura requires in 2026

RO e-Factura is the national system through which invoices circulate electronically via ANAF, with access from the Virtual Private Space (SPV). Invoices between companies established in Romania are submitted through the system, and invoices to individuals are submitted as well. From 1 January 2026, according to OUG 89/2025, the submission deadline is 5 working days from the date of issue; previously it was 5 calendar days. For your company's exact situation, check with your accountant.

Why it matters where your invoicing software runs

• The office computer shuts down: a power outage, a Windows update, someone switches it off when leaving. The scheduled submission no longer goes out.
• Old hardware: a faulty disk can wipe the accounting software's database exactly when you need it.
• Access only from the office: the accountant or manager cannot work from home or while traveling.
• Missing or untested backup: many companies find out the backup wasn't working only when they need to restore.

What the cloud solution looks like

The invoicing or accounting software (for example WinMentor, SAGA or Ciel) is moved to a Windows server in the cloud. The server stays on 24/7, in a data center with redundant power and connections, and users connect through Remote Desktop from anywhere. Daily backup keeps several restore points, and the data stays in Romania if the server is in a data center in Bucharest.

Concrete steps

• Make a list of the software and databases you use for invoicing and accounting.
• Check with the software vendor the licensing terms for installation on a server or in a terminal environment.
• Choose a Windows server sized for the number of users and request migration of your existing server.
• Enable daily backup and test a restore.
• After the move, verify a complete submission in SPV.

Invoicing server in Bucharest at OMC Cloud

OMC Cloud has a data center in Bucharest and offers Windows servers for accounting and invoicing software, with access through Remote Desktop, a 99.95% availability SLA and optional daily backup with 14 restore points. Existing Windows servers are migrated for free, as they are, and every customer has a dedicated, Romanian-speaking account manager based in Romania. Details: WinMentor, SAGA and Ciel in the cloud and Windows server in the cloud in Romania.

The information about e-Factura is general and is not tax advice. Source for the deadline: OUG 89/2025, applicable from 1 January 2026.