Guide to Creating New Users on a Windows Server in the OMC Cloud

Short version: to add a user to a Windows cloud server, connect over Remote Desktop as an administrator, open Local Users and Groups (lusrmgr.msc), right-click Users and choose New User. Then add the user to the Remote Desktop Users group so they can connect over RDP, and to Administrators only if they really need full rights. Finish by logging in with the new account to confirm it works.

When you work with a Windows server in the cloud, you will often want to add more users who can connect to it over RDP, work on applications, access files or carry out other tasks, according to the permissions you give them. This step-by-step guide shows you how to set up new users quickly and easily.

How do you open the user management tool on a Windows server?

Every new user reaches the server through Remote Desktop once their account exists.

Step 1: Connect to your Windows server

Connect to the server using Remote Desktop:

1. Click Start → Remote Desktop Connection.
2. Enter the server address and click Connect.
3. Enter the administrator username and password.

Step 2: Open Local Users and Groups

Local Users and Groups is where accounts and their permissions are created.

Once you are connected, click Start, search for the following and press Enter to open the user management window:

lusrmgr.msc

Note: if the server is a domain server (Active Directory), use the "Active Directory Users and Computers" tool instead.

How do you create a new user?

Step 3: Create the user

In the window that opens, right-click Users and choose New User. Fill in the details:

• User Name: a username in English (for example, amit).
• Full Name: the user's full name (optional).
• Description: a short description of the user (optional).
• Password: a strong password.

Then choose one of these options, if you want it:

• User must change password at next logon: the user sets their own password the first time they sign in.
• Password never expires: the password stays valid indefinitely.

Click Create to create the new user.

How do you give the user Remote Desktop access?

Step 4: Add the user to Remote Desktop Users

To let the new user connect to the server remotely over RDP:

1. Right-click the new user.
2. Choose Properties.
3. Open the Member Of tab.
4. Click Add and enter the group name Remote Desktop Users.
5. Click Check Names, then OK.
6. Click OK again to close the window.

The new user can now connect to your server remotely.

Step 5: Additional recommended settings (optional)

• Grant permissions according to the user's role in your organisation.
• For an administrator, you can add the user to the Administrators group, but only if they genuinely need full rights.

To add a user to Administrators, right-click the user → Properties → Member Of tab → Add, enter the group name Administrators, then click Check Names and OK.

How do you check the new user and keep accounts secure?

Step 6: Test the new user's login

• Open Remote Desktop Connection again.
• Enter the server address, and this time sign in with the new user's credentials.
• Make sure the connection works properly.

Tips for managing users on a Windows server

• Always use strong, secure passwords.
• Set a password policy that suits your organisation (for example, a password change every 90 days).
• Delete or disable users who no longer need access.

Frequently asked questions

Why can't my new user connect over RDP?

A new local user cannot use Remote Desktop until you add them to the Remote Desktop Users group, in the Member Of tab of the user's properties.

Should I make the new user an administrator?

Only if they really need full rights. Otherwise, give permissions according to the user's role, and keep the Administrators group small.

What if my server is part of an Active Directory domain?

Then manage users with the "Active Directory Users and Computers" tool rather than Local Users and Groups (lusrmgr.msc).

Should the password expire?

That depends on your policy. You can tick Password never expires, or set an organisational policy such as a password change every 90 days.

Conclusion

Adding a user to a Windows cloud server takes a few minutes: create the account in Local Users and Groups, add it to Remote Desktop Users, grant administrator rights only where they are really needed, and test the login. Keep passwords strong and remove users who no longer need access. If you have questions or need help setting up your users, the OMC support team is always available.